Readability Statistics in owrd

readability features in the word count are interesting one to pass at.

In Word 2013/2010, File>Option>Proofing
In word 2007, search for proofing option

Then under spelling and grammar section of the display menu, check the "Show readability statistics".
This will enable readability statistics.

A usual rule of thumb is that  the Flesch-Kincaid Grade (FKG) Level  should be around 10-12, and the Flesch Reading Ease should be between 60-70.
The FKG level is between 1-12, and represents how many years of US school is needed to understand the document.
There is also passive sentence score. While technical documents may be written with some passive statements, business documents are written with active sentences.

Find the abbreviations in word

To Find the abbreviations in the document,
Go to find, advanced, more and then set search options to "Use wildcards".
Find the following:

<[A-Z]{2,}>

Do find a reading highlight, and then highlight all.

Minus sign is another issue

Symbol			Unicode
hyphen minus sign N-dash M-dash	– − – —	f-f f−f f–f f—f	002D or 2010 2212 2013 2014

Insert Landscape pages in paper

We are often faced with a long table in the middle of the document. I used to insert a text box, then ratate it so that final view had a rotated table. However, when I went on to edit the table/text box content, it would rotate back... and things are not so easy!

This solution is easier than what I used to do:
Simply highlight the text/table to be rotated into the landscape, then go to margin, select custom, then do landscape page orientation for the selection. Voila! I am assuming that the table will occupy the whole page.

The following is from Office Support page:
https://support.office.com/en-us/article/Rotate-page-orientation-between-portrait-and-landscape-in-Word-2010-14952283-8BA7-4A52-82B9-A8487A5674B4

Use portrait and landscape orientation in the same document

1. Select the pages or paragraphs that you want to change to portrait or landscape orientation.
   NOTE    If you select some but not all of the text on a page to change to portrait or landscape orientation, Word places the selected text on its own page, and the surrounding text on separate pages.
2. On the Page Layout tab, in the Page Setup group, click Margins.
   
3. Click Custom Margins.
4. On the Margins tab, click Portrait or Landscape.
5. In the Apply to list, click Selected text..